I am also in the process of sorting out records (and entering them in musarch). We decided to sort our records in three ways, our living collections, our non living collections and our collection of exhibits. As such, I am keeping records, evaluations and pictures of exhibits (past, present and in the process) on file in a searchable data base for future reference. I also have a file for half baked exhibits that never quite got off the ground. You never know when you will try to build another similar exhibit or would like to improve one. The records are handy for that. And computers are much easier to search than physical files. I am linking physical files to the electronic files as necessary, such as blue prints and schematics etc. Seems to be working well for us; but then, we only have a 20 year back log with many scanty records from the past.
Anita Merritt, Collections Manager, Headwaters Science Center, MN