Re: Museum Archive software


Hi Susan

eHive could be an option for you (

eHive was designed for small to medium sized museums, galleries, heritage organizations, universities, councils and also private collectors. The cataloguing screens in eHive are tailored to seven areas: Art, Photography and Multimedia, Archives, History, Natural Science, Archaeology, and Library. We manage the system while you get on with cataloguing and sharing information about your collection.

How is eHive different?

No purchase cost – Costings are based on the amount of storage with a free entry level making eHive an affordable means of publishing your collections online.
No IT infrastructure required – upgrades and backups are done automatically by us so it’s fine if you don’t have the technical support available.
Broadband internet required – you only need a computer (MAC or PC) with broadband to access your database – from anywhere.
Instant online access – you have the option of publishing your collection to the world or keeping it private.
Customised website – we have developed the necessary tools to create a customised website that includes your collection content AND the option to share your collection data with national repositories (e.g. CultureGrid – UK or Trove – Australia, DigitalNZ – NZ)

Opening an entry level eHive account is quick and easy. This entry levels allows you to catalogue approximately 200 images (depending on size of image) for free of charge and gives you an instant profile/publishing option if you wish.

Support is via an online Help tab and a user forum.

Below are a selection of eHive accounts using the system in different ways.

Sites with larger volumes of records and images include:
Fairfield Halls – concert venue archives which were then fed into their website
Australian Stockman’s Hall of Fame – a general museum with social history, photography and art collections
Owaka Museum – a local history museum

An example of an eHive community (which has a branded front-end using the eHive Toolkit) with a number of participating eHive accounts who have joined the ‘rugby’ community allowing their objects to be shared under the common interest of rugby memorabilia.

Another example of an eHive community is Kiwi Chicks: New Zealand Girl History which has 6 contributing sites – their joint collections can be viewed at

User feedback

Kaaren Mitcalfe, Owaka Museum, NZ
“We have had such an array of opportunities from being on-line, such as images used in films, images used in books and on Te Ara (The Encylopedia of New Zealand website).”

John Spring, Head of Marketing & Development of Fairfield Halls, UK
“E-hive provided us with a cost effective mechanism to both digitise and catalogue our images, as well as giving us the portal to share them with the world. Our project has been extremely successful.”

Michael Leonard, Project Leader, Visual Studies Workshop, USA
“Using eHive, simply put it’s been a wonderful experience. All the (eHive/Vernon) staff we have worked with have been very accommodating and thorough. Creating this kind of record is a new experience for all of us here and so naturally has a learning curve to it. We have always been well supported even as “free level” customers.”

If you would like more info please visit our website or you can contact me via email: If you are interested in a webinar on this product let me know.